Center For Education Team

Cardiovascular Research Foundation
1700 Broadway, Floor 9
New York, NY 10019
[email protected]

Tricia S. Rawh
Executive Director, CRF Center for Education
Tel: 646-434-4381
[email protected]

Tara Lucas
Director, Industry Relations
Tel: 646-582-6588
[email protected]

For more information about Exhibits and Sponsorships, please contact:

Katie Herrion
Manager, Exhibits & Sponsorships
Tel: 646-434-4338
[email protected]

For more information about Satellite Programs and Training Pavilions, please contact:

Penny Tsougas
Senior Project Manager, Medical Education & Training
Industry Relations
Tel: 646-434-4509
[email protected]

Tiffany Hernandez
Program Manager, Medical Education & Training
Industry Relations
Tel: 917-446-6895
[email protected]

For more information about Grant Support and Meeting Space, please contact:

Mariah Admire
Senior Associate, Grants
Center for Education
Tel: 646-434-4322
[email protected]

TCT 2023 Important Dates

On-site Registration Hours

Date	Time
Monday, October 23, 2023	7:00 AM-6:00 PM
Tuesday, October 24, 2023	5:30 AM-6:00 PM
Wednesday, October 25, 2023	5:45 AM-5:30 PM
Thursday, October 26, 2023	5:45 AM-2:00 PM

Industry Move-In Hours*

Date	Time
Saturday, October 21, 2023	8:00 AM-5:00 PM
Sunday, October 22, 2023	8:00 AM-5:00 PM
Monday, October 23, 2023	8:00 AM-5:00 PM

Exhibit Hall Hours

Date	Time
Tuesday, October 24, 2023	8:00 AM-6:00 PM
Wednesday, October 25, 2023	8:00 AM-6:00 PM
Thursday, October 26, 2023	8:00 AM-6:00 PM

Industry Move-Out Hours*

Date	Time
Thursday, October 26, 2023	6:30 PM-10:30 PM
Friday, October 27, 2023	8:00 AM-5:00 PM
Saturday, October 28, 2023	8:00 AM-5:00 PM

*Straight time is Monday-Friday from 8:00 am to 5:00 pm. Overtime and/or double-time rates will apply outside of these days and hours. Approval from CRF is needed for move in/move out conducted after the listed move-in and move-out hours.

All dates and times are subject to change. Please refer to back to this page for final dates and times.

Email Signature

Promote your presence as an exhibitor at TCT by adding an “Official TCT Exhibitor” banner to your emails, email signature, and social media pages!

Download Email Signature

Social Media Blurbs and Tips

Communicating about TCT research and educational content through social media is encouraged within embargo restrictions. The Twitter hashtag for this year’s meeting is #TCT2023. Follow @CRFheart and @TCTConference for meeting updates.

• Spread the word about your presence at TCT 2022 on Facebook, Instagram, LinkedIn, and Twitter.
  • "Visit us at TCT 2023 #TCT2023"
  • "Visit us at TCT 2023 at booth#[XXX] #TCT2023"
    
    

Additional information about the use of CRF and TCT Logos may be found online here.

Cancellation Policy

TCT Cancellation Policy

In the event that TCT 2023 is abbreviated or canceled because of circumstances beyond CRF’s control, including but not limited to civil disturbance; earthquake; electrical outage; explosion; fire; freight embargo; strike or labor unrest; flood, hurricane, tornado, or other acts of God; or an act of war, terrorism, any government (de facto or de jure), or any government agency or official, CRF reserves the right, at CRF’s sole discretion, to unilaterally terminate the agreement between CRF and the industry partner that is entered into and/or the license that is granted by virtue of the submission of this digital prospectus and its acceptance by CRF. In these circumstances, the industry company expressly agrees to waive any claim the exhibitor may have against the CRF, including but not limited to those for fees paid by or on behalf of the industry company for booth spaces, registration, training pavilions, satellite programs, engagement hubs, networking receptions, advertising, promotional opportunities, food and beverage, grants, audiovisual services, signage, housing, and travel.

Terms and Conditions

All applications and letters of agreement (LOA) are a binding contract when signed and submitted to CRF and indicates the applicant’s willingness to abide by all contract terms, conditions, and general rules and regulations listed in this digital prospectus, as well as such additional rules and regulations that CRF deems necessary to ensure the success of TCT. These terms and conditions may be amended at any time by CRF and all amendments, upon publication, shall be equally binding on all parties affected by them as the original regulations. The signer of the application also agrees to share the terms and conditions with all industry company representatives who attend TCT.

Sponsoring companies that cancel their submitted opportunity for satellite programs, engagement hubs, training pavilions, and sponsorships will pay 100% of the total cost as indicated above.

Exhibitor of Reduction

Receipt of a signed Booth Space Contract is a commitment to exhibit at TCT. Therefore, notification of booth space cancellation or reduction must be submitted in writing on company letterhead to CRF, and exhibitors are required to pay appropriate fees or cancellation penalties. Exhibitors that cancel or reduce booth space will pay the following fees:

• For cancellation or reduction of booth space on or before May 26, 2023, the exhibitor will pay 50% of the total booth fee
• For cancellation or reduction of booth space after May 26, 2023, the exhibitor will pay 100% of the total booth fee

If a company reduces, increases, or cancels their exhibit booth at TCT 2023 the registration badge allowance will be reduced, increased, or forfeited respectively.

Exhibitors that reduce their booth size after May 26, 2023, will be financially responsible for the cost of carpeting and creating lounge areas of the square footage not used due to the reduction in the booth size and will be subject to booth relocation.

Badges are required for admission to TCT. CRF will issue one badge type for all exhibitors, regardless of role at the meeting: Exhibitor Full Access. We understand that many of the badges are for support staff who are not attending educational sessions. Thus, we have generously increased the badge-allotment with the purchase of exhibit space, engagement hub, or training session. If you need additional badges beyond the allotted number, you may purchase them via the registration process. Companies will not be reimbursed for any unused badges and/or will be required to supplement any badge costs not fully covered by the allowance provided. If a company reduces, increases, or cancels its participation at TCT 2023, the registration badge allowance will be reduced, increased, or forfeited respectively.

Exhibitor Registration Rates

Date	Badge
May 23, 2023-June 27, 2023	Early Bird Rate for Exhibitor Full Access Badges ($1,699)
June 28, 2023-September 11, 2023	Standard Rate for Exhibitor Full Access Badges ($1,799)
September 12, 2023-October 26, 2023	Late/Onsite Rate for Exhibitor Full Access Badges ($1,899)

Add Ons (Optional):

TCT MedTech Innovation Forum (October 23, 2023)	$399
TCTMD Gold	$500

Questions?

If you have additional questions, contact the TCT Registration Bureau, Maritz Global Events:
Hours: Monday - Friday from 9:00 AM - 6:00 PM (ET)
E-mail: [email protected]
T: +1 864.342.6336

On-site Registration Location

Moscone Center
Moscone South Lobby, Level 1
747 Howard Street
San Francisco, CA 94102

On-site Exhibitor Registration Hours*

Date	Time
Monday, October 23, 2023	7:00 AM-6:00 PM
Tuesday, October 24, 2023	5:30 AM-6:00 PM
Wednesday, October 25, 2023	5:45 AM-5:30 PM
Thursday, October 26, 2023	5:45 AM-2:00 PM

*On-site exhibitor registration location and hours are subject to change. All times are listed in Pacific Standard Time (PST).

CRF Badge-Sharing Notice

Each person attending a Cardiovascular Research Foundation (“CRF”) sponsored/managed meeting, symposia, program, event, etc. (“Event”) will be issued an Event-specific badge bearing that person’s name and she or he must have the badge bearing that person’s name in her or his possession at all times while on the premises at which the Event is taking place. THE SWAPPING, SHARING, OR LENDING OF AN EVENT BADGE TO ANY OTHER PERSON IS STRICTLY PROHIBITED. Anyone found to be wearing a badge that does not bear that person’s name will have the badge immediately confiscated and will be escorted from the premises. Additionally, the attendance privileges of the person whose name appears on the confiscated badge will be revoked and that person will also be escorted from the premises. No replacement badges will be provided, and no refunds will be made, in whole or in part, for confiscated badges.

Violators of this policy - the person to whom the badge was issued, the person found to be in possession of the badge, and where appropriate the company that purchased the badge - may also be banned from attending or participating at any future Event. Additionally, in instances where an exhibiting company is found to have violated this policy, the exhibiting company will be penalized with a reduction in priority points. In cases where CRF is willing to permit a person found to be in violation of this policy to once again have access to the Event, the person or the exhibiting company, as applicable, will be required to re-register and charged the full cost of the additional registration. All decisions regarding compliance with or violation of this policy will be made by CRF in CRF’s sole and exclusive discretion.

Hotel Map

The official housing vendor for TCT 2023 is OnPeak. For TCT 2023, confirmed exhibitors' housing will be assigned based on one of two housing categories: Priority Points Housing or General Exhibitor Housing. Please note that exhibiting companies in the Book Publishers, Societies, and Nonprofits area and companies that have secured an exhibit booth through a trade agreement with CRF are not eligible to participate in priority points-based housing and will be able to secure housing through General Exhibitor Housing.

GENERAL EXHIBITOR HOUSING--Available Now!

Book Your Exhibitor Housing Now!

Those who qualify for General Exhibitor Housing include any company that has submitted a TCT 2023 Exhibit Contract but does not have priority points and/or any company who qualified for Priority Points Housing but did not complete the Housing Request Form by the deadline.

Date	General Housing Timeline
Tuesday, May 23, 2023	General Exhibitor Housing Opens
Rolling basis	onPeak E-Mails Housing Confirmations Automatically

Reservations made through any other agency cannot be guaranteed by CRF and may result in additional charges, incorrect hotel placement, or inflated room rates. Please use onPeak's online hotel reservation system, accessed via their website, to avoid any confusion or additional charges. Housing blocks at negotiated rates in hotels surrounding the convention center will be available to TCT attendees.

Housing Questions?

If you have any questions or need additional information, please contact onPeak at:

TCT Housing Customer Contact Center

Monday - Friday
9:00 AM - 5:30 PM ET
Toll-free in the U.S. & Canada: (855) 203-7391
Outside of the U.S. & Canada: (312) 527-7300
E-mail: [email protected]

CRF offers several payment options which are listed in detail below. It is strongly recommended that you include the invoice number when submitting payment to ensure payment is processed and credited to your account quickly. The Invoice Number is included on the actual invoice in the upper right hand corner (e.x. 81-17-70013-12345).

Questions?

If you have any questions about invoices or payments, please contact [email protected] or (646) 434-4442.

W-9 Form

CRF’s Taxpayer Identification Number (TIN) is 52-1752653. Download CRF’s W-9 form.

Payment Options

Check (Two Options Available)

Option 1: CRF Bank Lock Box*

Cardiovascular Research Foundation
P.O. Box 30730
New York, NY 10087-0730

*Note: It may take up to 5 business days for payment to reflect receipt. FedEx deliveries are not accepted and will be returned to sender.

Option 2: CRF Office**

Cardiovascular Research Foundation
Attention: Finance Department
1700 Broadway, Floor 9
New York, NY 10019

**Note: It is recommended to send checks to the CRF office using a trackable delivery only. CRF is not responsible for checks mailed by USPS and delayed.

Wire Transfer

JPMorgan Chase Bank (718) 242-0162
4 MetroTech Center, 14th Floor
Brooklyn, NY 11245
Account #: 134774205 ABA#: 021000021
Swift Code: CHASUS33

Payment Policy

The company agrees to pay the Cardiovascular Research Foundation for support of the confirmed promotional opportunities. The company understands that it is responsible for adhering to the production timeline, provided by the Cardiovascular Research Foundation, in order to ensure that all aspects of the confirmed opportunities are completed. The company acknowledges that payment is due within 30 days of receipt of the Cardiovascular Research Foundation’s invoice.